Corporate travel is making a rebound after the pandemic hiatus, meaning business trips are stacking back up. As an executive assistant, coordinating these events is a significant part of your day-to-day duties, ensuring your executive’s schedule runs smoothly.

Managing and planning a corporate trip for executives can be overwhelming, from booking a comfortable flight, finding the right hotel, reserving their favorite restaurant, and ensuring they stick to their schedule. Therefore, logistical support is one of the most critical components of coordinating business travel. 

Several tools and services are available to make planning business travel easy and efficient for the executive and executive assistant. Countless moving parts need to be managed accordingly, and with these travel solutions, assistants can address any last-minute itinerary changes smoothly.  

We’ve listed the following travel solutions and services to make your corporate planning easy and efficient. 

The Best Tools for Executive Assistants Planning Corporate Travel

United Meetings & Events by United For Business

Most executives have a preferred airline, hotel, and car rental company to make travel coordination easy. For example, United Airlines offers travel solutions personally tailored to businesses and their needs, including a suite of programs for meetings and conferences. 

In addition, United Meetings is a program designed for flexible airfare when booking ten or more people flying from different cities to the same destination. 

EXEC Members receive discounted airfares. 

Carey International

It’s essential to plan transportation in advance to ensure your executive is always where they need to be and on time. Carey International provides top-quality chauffeured service in over 1000 major global business centers featuring a world-class fleet of vehicles. Their mission focuses on safety, privacy, luxury, and attention to detail for passengers and their luggage. 

EXEC Members receive discounted booking rates. 

Luggage Free 

Checking luggage at the airport has become one of traveling’s biggest headaches, leaving you uncertain and anxious until you and your bag have reached your destination. The hassle of transporting your belongings can be overwhelming; however, Luggage Free is an excellent travel solution to avoid this. 

This service provides white-glove door-to-door shipping, taking care of everything from your sporting gear, boxes, conference material, and even suits. It allows you to safely ship your belongings ahead of time to avoid losing or damaging them during travel. 

EXEC Members receive discounted shipping rates. 

TripIt

Coordinating business travel for any executive requires multiple reservations and bookings, and TripIt organizes all these confirmations and booking numbers in one place. The most efficient way to utilize this platform is by creating a master itinerary before the trip starts and then sharing it with your employer to confirm the details before departure. 

TripIt also allows you to manage several trips for several executives and then separate them into a digestible and easy-to-understand itinerary. 

FlightAware

FlightAware is one of the market's most accurate and reliable flight trackers, ensuring you and your team are aware of real-time worldwide air traffic. In addition, if flights are delayed or canceled, the platform will notify the reservation holder by the minute. 

EXEC Executive Perks Program

EXEC’s member benefits solution provides companies and executive assistants with a suite of tools and resources for supporting its most valuable executives. Save the time, money, and frustration of trying to find your own travel, lifestyle, and business discounts, and give your top executives tangible value and savings they can use for work or pleasure.

Wrapping Up 

As an executive assistant, arranging corporate travel is typically a significant responsibility that you’ll need to be comfortable with. In the event that last-minute changes occur and plans change, being prepared to adjust, rebook, and facilitate any new reservations is essential. These travel solutions will make coordinating business travel smoother for you and your team. 

Read more: Executive Assistants: When You Should Hire One, And Why